Please read the following information carefully. This privacy notice contains information about what information, (“data”), we collect and store about you and why. It also tells you who we share this information with, the security mechanisms we have put in place to protect your data and how to contact us if you have a complaint.
Who we are?
Aegis Legal is a law firm based at George House, Mallory yard, Mobberley, Cheshire WA16 7GY. The solicitors provide legal advice and services to you ( the client) and is responsible for personal information about you.
When we do this we are the “controller” of this information for the purposes of the General Data Protection Regulation (GDPR) and other applicable data protection laws.
Our Data Controller is Rachel McKenna. (See “Get in touch” below).
What do we do with your information?
Information collected by us
When we represent you in court or give you legal advice we collect the following personal
information that you provide to us:
• personal information about you
• information, including personal information about your case
• which may include sensitive personal information such as details about your health, or any criminal convictions
How we use your personal information
We use your personal information for the following purposes:
• to deliver the legal services that you have asked us to provide for you;
• for the establishment, exercise or pursuit of legal claims;
• to identify and guard against any potential or real conflict of interest that might arise;
• for the establishment, exercise or defence of legal claims should you make a complaint or bring a claim against us.
Whether information has to be provided by you, and why?
This personal information must be provided by you to us, to enable us to enter into an agreement with you to provide you with our services. Failure to give the information might mean we cannot do this.
Legal reasons we collect and use your personal information
We rely on the following as the legal basis for processing your information:
• processing is necessary to carry out your contract; and/or
• processing is a necessary step at your request prior to entering into a contract; and/or
• processing is necessary for the purposes of our legitimate interests.
Our legitimate interests include enabling our solicitors to pursue their professional
commitments, making sure that we can give the best service possible to our clients, administering our business in the most efficient ways for us and our clients, and
responding appropriately to any complaints or claims made against us. We protect your
rights by our duty of confidentiality, our information handling and security measures, and
our commitment to complying with the Data Protection legislation.
Who will we share your personal information with?
We have relationships with a number of third parties that we routinely share certain types of personal data with. These include insurers, solicitors, defendants, medical agencies, medical experts, courts, After the Event (ATE) Insurers, liability experts, Barristers, Rehabilitation providers etc. A full list of third parties can be requested by email to email@example.com
This data sharing enables us to collect evidence and information in order to prepare a case against a responsible party as instructed by you.
We will share personal information with law enforcement agencies if required by applicable
We will not share your personal information with any other third parties without your
Transfer of your information outside the European Economic Area (EEA)
Aegis Legal will not transfer any of your data to a country outside the EEA without your consent.
If you would like any further information please contact us (see “Get in touch” below).
How long will we store your personal data?
Your data will be kept for a short a time as possible. This means that most data will be securely destroyed at or before a date 6 years after the end of your case. This is to allow for any claim period against us to end.
Under the GDPR you have a number of important rights that you can exercise free of
charge. In summary, these rights are:
• Transparency over how we use your personal data and fair processing of your
• Access to your personal information and other supplementary information;
• Require us to correct any mistakes or complete missing information we hold on you;
• Require us to erase your personal information in certain circumstances;
• Receive a copy of the personal information you have provided to us or have this
information be sent to a third party, this will be provided to you or the third party in a structured, commonly used and machine readable format;
• Object in certain other situations to the continued processing of your personal
• Restrict our processing of your personal information in certain circumstances;
If you want more information about your rights under the GDPR please see the Guidance
from the Information Commissioners Office on Individual's rights under the GDPR.
If you want to exercise any of these rights, please:
• Email, call our write to us (see “Get in touch” below);
• Let us have proof of your identity and address;
• State the right or rights that you wish to exercise;
• We may need to contact you to request further information to verify your identity;
We will respond to you within one month from when we receive your request.
How to make a complaint?
We hope that you are happy with our service and that we can resolve any issues or complaints that arise. Please get in touch if you have any concerns (see “Get in touch” below).
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where the alleged infringement of data protection laws occurred. The UK supervisory authority if the Information Commissioners Office who
can be contacted at https://ico.org.uk/concerns/.
We take the security of your information seriously. Firstly, we have a professional duty of confidentiality. Secondly we have implemented policies to ensure the physical security of your information. Where data is stored or processed electronically secure encryption is used and we have agreements with our I.T. contractors to ensure that they apply similar standards to the security of your data.
We do not intend to process your personal information for any reason other than stated within this privacy notice. If this changes, we will inform you by mail.
Changes to this privacy notice
This privacy was published on 25 May 2018. There have been no updates to this notice.
Get in touch
If you have any questions about this privacy notice or the information we hold about you, please contact Rachel McKenna, our Information Officer.
The best way to reach us is to email firstname.lastname@example.org, otherwise please call 01565 872220.
If it would be helpful to have this notice provided in another format (for example: in another language, high contrast, audio, braille) please contact us (see “Get in touch” above).
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